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Base Registers

The Office of the Principal Permanent Secretary through the Data Governance Council requested MITA to make proposals for the creation of the necessary “legal basis” for a number of commonly used datasets. 

These datasets represent data shared across a myriad of public administration systems and are mainly derived from the information currently maintained in the Common Database (CdB). Approximately two thousand and four hundred (2400) instances of this system are installed across the public administration providing public officers with their basic information requirements on persons and addresses. 

Other datasets are also made available from the Corporate Data Repository (CDR) and its web services. These are consumed by about one hundred and fifty (150) websites and other on-line information systems which depend on its availability in a 24 X 7 basis and used by an undetermined number of users. 

The document “Base Registers for Enterprise Data Sharing” is published in the context and as an annex to the (draft) National Data Strategy ​document. This includes Technical Data Schemas for the Base Registers and a description of the components forming the metadata platform for a gradual and non disruptive implementation. 

On the 10th October 2016 the OPM Circular 31/2016​ on the subject of “BASE REGISTERS TO ENABLE DATA STANDARDS, INTEROPERABILITY AND SHARING” was published. This circular communicates to  Permanent Secretaries, Directors General, Directors, Chief Information Officers and Heads of Public Entities the main rights and obligations that emanate from the enterprise data initiative to set up for the first time the Persons Register and the Address Register as the common data which is required in almost all the internal and customer facing processes. 

The circular also indicates a timeline for the proposed implementation of this foundation data layer which is planned to use a non-disruptive approach where the line-of-business systems do not necessarily have to amend their data schemas in order to establish the mapping between the local records and the records held in the base registers.